Pre-award deadline policy

The A&S Office of Research and Creative Activities (ORCA) is a customer service-oriented team dedicated to providing superior pre-award support to Arts & Science faculty. In order to facilitate an efficient system of proposal submissions, ORCA has developed a deadline policy that works with university guidelines from the office of sponsored programs administration (SPA). Failure to adhere to the timeline below will result in the proposal submission being moved to the next deadline (if applicable).


Notify ORCA at as soon as you know you're applying for funding originating outside the university, but no later than 1-month before the sponsor deadline. Proposals with subawards require additional time to work with other universities; please be sure to include this information in your email. The pre-award team will provide a detailed checklist and work with the research team to develop the budget, budget justification, request biosketches from other investigators, and complete all internal documents.

  • 10 business days before the deadline: All final materials except for the primary research documents are due to the ORCA team. No changes to the budget can be made after this date.
  • 6 business days before the deadline: Final research aims, description, and references due to the ORCA team.
  • 5 business days before the deadline: ORCA team member will submit the package to OSPA for review and submission. SPA may find minor errors that need correction prior to submission.

Rolling deadlines, continuous submission and special cases

The proposal will be submitted no more than 10 business days after all documentation is received by the ORCA office. The final research description can be provided within 6 business days of the desired submission date.

If a sponsor requires a turnaround of proposal materials (supplements, end-of-year funding, etc.) in less than three weeks, please send documentation to and copy Kate Neckermann at Deviations to the above timeline will be permissible on a case-by-case basis, provided the sponsor specifically asked for a proposal.